Privacy Notices

At Modux we are committed to protecting your privacy. This policy applies when we are acting as a controller of personal data, i.e. where we have determined the purposes and means of the processing of that personal data.

As you are providing us with your personal data, it is important to us that you are aware of the following rights that you have in relation to our processing of that personal data.

You can be provided with a copy of any personal data concerning you that we process, unless that would affect the rights and freedoms of others. You can also be provided with information on how that personal data is processed by us.
You can have us rectify any personal data of yours that we hold that is inaccurate or incomplete. In certain circumstances, you can also ask us to erase or restrict the use of any of your personal data that we process.
You can object at any time to our processing of your personal data on grounds related to your particular situation.
You can object at any time to our processing of your personal data for direct marketing purposes. (if applicable)

You can exercise any of the rights listed above by contacting us using the details at the bottom of this notice. If you are unhappy with any aspect of how we processed your personal data or your request to exercise a right, you can lodge a complaint with the Information Commissioner’s Office.

Modux Limited is incorporated and registered in England and Wales with company number 07084398 and whose registered office is at 10 London Mews, London, England, W2 1HY.

We are contactable by email at dpo@modux.co.uk

Customer and Supplier Employees

We will process your personal data for the purposes of communication with our customers and suppliers, ensuring any products or services exchanged between us satisfy agreed requirements and maintaining records. The legal basis for this processing is that it is necessary to achieve our legitimate interest, namely the supply of our services and maintaining a business relationship with your employer.

We will retain all personal data we have obtained relating to you for a maximum of 1 years after termination of a business relationship to fulfill the purposes for which we collected it, including for the purposes of satisfying any legal, accounting or reporting requirements.

Employees Next Of Kin

We will process your contact details for the purpose of communication in the event of an incident or emergency. The legal basis for this processing is that it is necessary to achieve our legitimate interest, namely providing for the welfare of our employees.

We will retain all personal data we have obtained relating to you until the termination of the employment of the individual who has provided us with your details.

We will not share your personal data with any third parties.

Prospective Customer and Supplier Employees

We will process your personal data for the purpose of communication with your employer. The legal basis for this processing is that it is necessary to achieve our legitimate interest, namely providing information on our products and services that may be of value and establishing a business relationship with your employer.

We will retain all personal data we have obtained relating to you for a maximum of 5 years to fulfill the purposes for which we collected it, including for the purposes of satisfying any legal, accounting or reporting requirements.

We will share your personal data with our suppliers only to the extent that the disclosure is reasonably necessary for the purposes of seeking to establish a business relationship with your employer and enhancing the relevance of any any communications we have with you and/or your employer.

Prospective Employees

We will process your personal data for recruitment purposes. The legal basis for this processing is that it is necessary to achieve our legitimate interest, namely the recruiting of personnel to ensure the continued provision of our services.

We will store your personal data relating to recruitment for two years following the completion of the recruitment process.

We will share your personal data with third parties, such as recruitment advisors, only to the extent that the disclosure is reasonably necessary for the recruitment process.